The Board of the University believes that an effective student performance assessment system is crucial to academic standards and that such systems are conducive to student academic development and welfare. The application of continuous student assessment is just as important as end-of-semester assessment.
Students should be assessed fairly and the assessment should be related to the teaching objectives of the course. The University also believes that the student assessment procedures should be well documented, known and presented to the student well in advance, and applied in a timely and fair manner.
Since student performance is closely linked to by the teaching methods adopted, these methods are also assessed. As a result, the University ensures that student performance is maximized, and that students receive the fullest benefit from their educational experiences. Peer review and evaluation are significant components of the assessment of teaching methods. In this regard, the University encourages, and in practice enforces, a policy of peer evaluation where peers act in good faith and with the welfare of the student and their colleague in mind. The peer review of teaching staff is undertaken once every semester. Each member of the teaching staff is assessed by their peers in class with a view to evaluating the effectiveness of the teaching methods used and to recommending improvements where necessary.
Students are also encouraged to play a key role in the assessment of the teaching methodology employed because as pivotal figures of the University they should carry out this role. Thus, at least once a year, students are asked to evaluate the performance and effectiveness of their lecturers in class with the aim of providing feedback and helping the lecturer improve their performance.
Examinations are normally held at the University and are invigilated by members of Academic Staff. Guidelines for invigilators are issued periodically.
Academic Staff are provided with assistance from the secretarial staff and by the Faculty Office which provides the stationery and other examination requisites. The Faculty operates a policy of the anonymous marking of examination scripts. Students are thus required to enter their University number and not their names on exam scripts. They are also required to complete an attendance register, so as to be informed about any missing students, and to have information in the event of the loss of scripts or fraud.
Each subject has a minimum of 70% attributable to the end of semester examinations. A maximum of 30% is attributable to continuous assessment of coursework during the semester based primarily on class participation, tests and quizzes, assignments and attendance, oral presentation and workshops. Depending on the nature of the course, the lecturer may choose, at their discretion and on the approval of their Departmental Head, assessment methods which they judge to be the most appropriate for the course.
Each Department is responsible for notifying students of the assessment requirements for each course offered. This, however, does not absolve the student from the responsibility of acquainting himself/herself with the assessment requirements by referring to the relevant publications.
Students who fail to submit coursework by the due date, and who do not have an extension or certified mitigating circumstances, fail in that piece of work. Departments normally permit a student to resubmit one piece of coursework per subject. Coursework may also take the form tests which are held under examination conditions. Coursework is normally marked and returned to students within one week.
The Philips University employs the grading system as shown in the table below:
|F Below 50%||Fail||None|
Note: The Grade Point Average (GPA) is determined by dividing the total Grade Points by the total number of credits.
MARKING SCHEME AND ASSESSMENT POLICY
The work of each student for each course is graded according to the following grading scale: A, B+, B-, C+, C, C-, D or F. The lowest grade that is a pass is D (50%). The symbol F (Fail) means that the student is not entitled to any credits. Students who for any reason have not completed the requirements for a particular course, do not receive credits for the course. The symbol (NC) does not affect the GPA. The designation INC (incomplete) indicates that an examination was not taken, or that part of classwork was not completed. Students receive this grade only when a small part of the work of the semester has not been completed and the student has presented convincing reasons to the lecturer as to why they have not been able to complete the course requirements during the specified timeframe. The pending work should be completed within the following semester. The lecturer and the students should mutually agree on a work schedule so that the course does not remain incomplete.
(a) A student who scores below 50%, but not below 40%, in one subject in any semester, may nevertheless pass the subject by compensation provided that their overall performance merits the pass.
(b) The project in Years III and IV must be passed independently of the other subjects and may not be used as compensation for a subject failed.
(c) The compensation mechanism does not operate where a student is required to resit one or more papers. Compensation may not be carried forward to resit examinations.
(d) A candidate who scores less than 50% in the project and does not benefit from a discretionary recommendation issued by the examiners may submit a new project not later than two years after the submission date of the original project.
(e) In the case of a revised project being presented for consideration in the Autumn Examination in the same year, the examiners may, at their discretion, decide not to call the candidate for a viva-voce examination.
|Where a student does not pass by compensation, the student will be allowed to resit the subjects failed on one or more examination occasions.|
|An average mark of 50% must be attained in all resit subjects.|
|A student who successfully passes a failed subject is credited with the mark earned in the resit examination.|
|A student who fails to achieve a minimum of 50% in a subject assessed solely by coursework will be referred in the subject. The Head of Department will offer the student the opportunity of completing the subject by examination, or through additional coursework.|
Upon completion and graduation from their field of study, students should:
Undergraduate Degrees are classified as follows:
3.60 to 4.00
3.20 to 3.59
Second Class. 1st Division
2.80 to 3.19
Second Class. 2nd Division
2.40 to 2.79
2.00 to 2.39
At the end of each semester, before the final semester of completion of the thesis, the supervisor submits written assessment of the student’s progress to the Department. The assessment is communicated to the student. The designation Satisfactory (S) and US (Unsatisfactory) is given in the assessment. The carrying out of the thesis and the assessment are subject to the regulations recommended by the Council of the Department and approved by the Council of the Faculty. The final mark of the thesis is submitted within the deadline specified for all subjects.
The Senate approves student grades and the conferring of awards.